Do you need to allow someone to send emails on your behalf? With Gmail (and GSuite), you can let others send emails from your account without giving them your account password.
Delegating a Gmail account means you share all the email viewing and sending with the person. It’s an ideal solution when your office emails are answered by your assistant or similar situations.
You can grant your personal Gmail accounts access to shared Gmail accounts and view, organize and send mail on behalf of the shared account. It also means that your secretary can check your mails from her own Gmail account.
You can add up to 10 delegates. If you’re using Gmail (GSuite) through your work or organization, you can add up to 25 delegates within your organization.
- Open Gmail on your compueter. You can’t add delegates from the Gmail app.
- In the top right, click Settings (Gear icon) and then on “See all settings”
- Click the Accounts and Import or Accounts tab.
- In the “Grant access to your account” section, click Add another account.
- Enter the email address of the person you want to add. The account you’re delegating must have “Require user to change password at next sign-in” disabled.
- Click Next Step > Send email to grant access.
The person you added will get an email asking them to confirm. It may take up to 24 hours for you to see them as a delegate after they confirm.
In my previous organization, we had a Gmail address for official communication. Of course, the company had its own mail servers, but Gmail was more versatile an reliable. So something intending for common consumption would also be copied to that Gmail address. If one had to check that account, one had to log off of his personal account and log into the common Gmail address. Quite a pain.
The delegation feature is a great option in such scenarios too.
Delegates can view your inbox and respond to messages on your behalf, but they can’t chat, change your password, or modify certain settings.